Litigation Administrative Assistant
Location: Downtown San Diego, CA
Practice Area: Commercial Business Defense - Civil Litigation
Salary Range: $70,000 - $95,000 annually + benefits
Schedule: Full-time (40 hours/week) | Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)
About the Role
An Am Law 100 firm is seeking an experienced Litigation Administrative Assistant to join our collaborative and high-performing team in our Downtown San Diego office. This role is ideal for a detail-oriented professional with strong litigation experience who thrives in a fast-paced legal environment.
You will play a critical role in supporting attorneys and paralegals across complex commercial, civil, and business defense litigation matters, providing both high-level administrative and legal support.
Key Responsibilities
- Manage attorney calendars, including court deadlines, hearings, and client meetings
- Coordinate travel arrangements and process monthly expense reports
- Prepare, revise, and finalize legal documents, including correspondence and pleadings
- Perform electronic filing (e-filing) in State and Federal courts
- Schedule depositions, mediations, and client meetings
- Communicate professionally with clients, opposing counsel, and court personnel
- Assist attorneys throughout all phases of litigation, including trial preparation and attendance
- Conduct conflict checks and assist with opening new client matters
- Maintain and organize electronic case files and document management systems
- Support billing processes, including invoice preparation and time entry coordination
- Maintain and update client and contact information
- Handle additional administrative and clerical tasks as needed
Qualifications
- Minimum 4+ years of recent litigation experience in a law firm environment
- Strong experience with State and Federal e-filing (required)
- Background supporting commercial, civil, or business defense litigation
- Excellent writing, editing, and communication skills
- Proven ability to manage multiple priorities under tight deadlines
- Highly organized, detail-oriented, and proactive
- Strong collaboration skills with attorneys, paralegals, and administrative staff
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Experience with document management, docketing systems, and billing/time entry software preferred
Top Qualifications
- Minimum 4 years of State & Federal e-filing experience
- Strong background in litigation and commercial business defense
- Excellent written and verbal communication skills
What We Offer
- Competitive salary and merit-based raises
- Comprehensive benefits package (healthcare, retirement plans, PTO)
- A collaborative and supportive team environment
- Opportunity to work alongside top-tier attorneys in a nationally recognized law firm
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.